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Registering for an OTAN Online Workshop

Description: Musical introduction with OTAN, Outreach and Technical Assistance Network logo shown.

Description: A topographical map of Northern California is shown with the title text in yellow reading – Online Workshops for Adult Educators. A small window appears showing Melinda Holt, online workshop presenter, sitting at a laptop. She is wearing a long-sleeved burgundy shirt. She has short, dark hair. The subtitle reads – SCOE Studio, Sacramento. A second window appears showing teachers sitting at their computers in a computer lab with the workshop projected on to a large screen at the front of the classroom. The subtitle reads – South San Francisco Adult School. A close up is shown of several teachers watching the workshop on the screen at the front of the lab.

Melinda Holt: Hi everyone. My name's Melinda Holt and I am a trainer here at the Sacramento County Office of Education. I'm also a project specialist and I'm going to teach you how to do all kinds of things on Google. Google is a really …

Description: A screen shot is shown entitled Registering for an OTAN Online Workshop with the OTAN logo at the bottom of the page. A quick video clip is shown of a presenter standing at the front of a computer lab conducting a class. Another screen shot is shown with the following bullets:

  • Variety of topics
  • Can attend from anywhere you have a fast Internet connection
  • Just-in-time learning
  • Saves on travel costs

A teacher is shown at home, viewing an online workshop. A group of teachers is shown taking the workshop together in a computer lab. Different teachers in the lab are shown. Another woman is shown at home, with her baby sleeping peacefully beside her, as she takes an online workshop.

Narrator: Often it's difficult to find professional development opportunities that fit both your interests and your schedule. Now OTAN offers a variety of online workshops for California Adult Education teachers. Topics range from basic skills using word processing or presentation software to learning how to edit audio and video. The flexibility of attending a workshop from any computer connected to the Internet offers just-in-time learning on many topics and saves on travel costs.

Description: A close up is shown of a trainer as seen by the student while taking a workshop. Adobe Acrobat Connect home page is shown with the title – An Easier Way to Web Conference and the subtitle – easy to use, easy to access, affordable web conferencing.

Narrator: OTAN uses an online collaboration tool called Adobe Connect. Connect allows for teacher/student interaction, the ability to share files, photos, music, and it has an interactive whiteboard.

Description: A screen shot entitled "Features of Adobe Connect" is shown with the following bullet points:

  • Synchronous teacher/student interaction
  • Ability to share:
    • Files
    • Photos and graphics
    • Music and speeches
    • Use of an interactive whiteboard

Description: A screen shot is shown of Adobe Acrobat Connect site with a workshop in progress. The trainer is pictured in a small window in the upper left corner of the computer screen. Next a screen shot entitled "Considerations" is shown with the following bullet points:

  • Fast Internet connection
    • DSL or cable is best. Dial-up is not sufficient
  • OTAN sign-in name
  • Valid email address

Next a shot of a sample email is shown including the links and instructions. A student is shown reading this email and testing her computer.

Narrator: To register for an online workshop, you will need to consider the following: First, you must have a fast Internet connection from the computer you will be using. You should have DSL or cable. Dial-up modems will not work well with Adobe Connect. Second, in order to register, you will need your OTAN sign-in name. Lastly, you will receive a notification email from OTAN prior to your workshop with the Web address of your workshop and important links to test your computer to make sure that it will work well with Connect

Description: A screen shot of the OTAN home page is shown scrolling to the bottom of the page, and then the curser is placed on the "More about training" link and clicked. The "About OTAN Training" page is shown and the "Online Courses" link is clicked. Next, a list of courses is shown. A chosen workshop title is clicked and the course description page is shown for that workshop. The "Register" link is clicked.

Narrator: Register for a workshop from the OTAN home page. Scroll to the bottom of the page and click the link "More about training". On the "About OTAN Training" page, click "Online Courses" at the top of the page. You can read descriptions on each workshop by clicking on the title. When you have found one you would like to register for, click the "Register" link in the lower right hand corner, under the description.

Description: The California Adult Education Web site page is shown. The student types in her name at the bottom of the page. The "Register for this event!" button is shown and clicked. The confirmation page is shown. The cursor goes to "Print" and successfully prints the confirmation. Next, the student goes to her personal calendar and adds that workshop date and time. The workshop date is shown on the calendar. A shot of the confirmation email is shown including the link to the workshop.

Narrator: The California Adult Education Training Web site is a centralized site to find professional development opportunities. Read through the information to make sure this is the workshop you want, then type in your OTAN sign-in name at the bottom. Click "Register" to get your confirmation. When you review the confirmation page, be sure to print a copy for your files. It is also a good idea to add this workshop to your calendar. Often, when we register for events far in advance, we forget or other appointments get scheduled for the same time. OTAN sends out reminder emails to the email address you provide in your OTAN profile. They are sent out both five days and one day before the workshop. Be sure to check your "Spam" or "Junk" folders in case your email program filters them out of your inbox. The email provides you with the link to the Connect room and important information to make sure you have a great online experience.

Description: A screen shot is shown entitled Accessing the Workshop with the following bullet points:

  • You will receive an email from OTAN with a link to your workshop meeting room
  • Click the link when the workshop is to begin and type in your name under "Guest" and click the button to enter
  • Your presenter will familiarize you with the room and it's features

A shot of the Connect login page is shown and the cursor is placed in the sign in box. The cursor hovers over the "Request Entry" button and clicks the button. The screen shows the message – your request to enter has been sent to the presenter for approval. Please keep this window open…

Narrator: On the day and time of the workshop, simply click the meeting room link provided in the email. When the Connect page opens, be sure to type in your name under guest and click "Enter". If you are early, or the meeting has not started yet, you may request entry by clicking on the "Request Entry" button. A notice is sent to your presenter who will then allow you into the room. Once in the Connect room, your presenter will familiarize you with the room layout.

Description: Linda Swanson, OTAN Online Trainer, is shown sitting in front of a laptop. She has gray medium length hair and is wearing a purple suit. The chat pod is shown as someone is typing a message into the box.

Linda Swanson: If you have any particular things that you would like to find out about as respects the OTAN Web site, feel free to "chat" those items into me right now.

Narrator: The most common way to communicate is using the chat pod, by simply typing a message in the text box and pressing "Enter". As the workshop progresses, you will be able to hear your presenter through your headphones or speakers.

Description: A student is shown sitting in front of her computer and she can see her trainer in the window in the upper left hand corner of the screen. In this case, it is Melinda Holt. The computer screen also shows several windows that are the workshop presentation. The student is again shown viewing the workshop and seeing the presentation.

Melinda Holt: You can access your presentation from any computer, as long as…

Narrator: In addition to speaking to you, they will share documents, Web sites, photos, or software programs depending on the topic being presented.

Description: Another shot is shown of several teachers in a lab setting participating together in a workshop. They are all sitting at individual computer stations, but they are viewing the workshop on the screen at the front of the classroom. The designated person is shown typing a question into the chat pod.

Narrator: If you're not sure about taking a workshop online, or if you would like to collaborate with others, consider organizing a group of teachers at your site to participate together in a computer lab. You can project the workshop from one computer and one person can be designated to type questions or comments in the chat pod. And after the workshop, you can take some time together and practice what you've learned.

Description: A screen shot entitled "OTAN Online Workshops" is shown with the following bullet points:

  • Summary:
    • Easy to register
    • Convenient
    • Fun!

A text box appears that reads: See you online!

Narrator: And that's a basic overview of signing up for and participating in an OTAN online workshop. And we hope to see you online soon.

Description: Black screen with white text reading:
Produced by OTAN, Outreach and Technical Assistance Network, 2008
In collaboration with South San Francisco Adult Education


Disclaimer: OTAN activities are funded by contract CN088109 from the Adult Education Office, Secondary, Postsecondary, and Adult Leadership Division, California Department of Education, with funds provided through Federal P.L., 105-220, Section 223 . However, the content does not necessarily reflect the position of that department or the U.S. Department of Education.